Head Advising Fellow Position Description

Position: Head Advising Fellow (HAF)

About Matriculate: 

Matriculate’s mission is to empower high-achieving, low-income high school students to make the leap to our best colleges. Our vision is that one day all the best students in America will have access to and be supported in the best colleges—regardless of their socio-economic status or background—which will give them a unique opportunity to change the trajectory of their own lives and the lives of their families.

Matriculate leverages peer-to-peer relationships and networks to empower high-achieving, low-income high school students to enroll in our best colleges. We train talented college students at top institutions to provide the information, guidance, and support that these high school students need to apply to, gain admission to, and excel at leading schools. 

Position Overview:

HAFs serve as the leader and manager of Advising Fellows (AFs) on their campus, as well as a representative of their college/university’s Matriculate Fellowship to the Matriculate national leadership team. HAFs play a critical role in ensuring the quality of the Matriculate model by first recruiting the members of their advising cohort. Once recruited, HAFs ensure that their AFs excel in their service to assigned High School Fellows (HSFs) by helping train AFs, troubleshooting and solving AF challenges, monitoring program implementation, and suggesting and implementing program improvements.

HAFs also act as one-on-one partners and guides for Matriculate’s high school fellows (HSFs) across the country applying to college. They will provide the information, guidance, and support that these high school students need to apply to, gain admission to, and excel at the best colleges.=

HAFs are unpaid volunteers who receive a monetary stipend. Some colleges may provide compensation or other opportunities for Head Advising Fellows, including the opportunity to receive course credit and/or work study. HAFs may have the opportunity to travel to training conferences across the country.


The HAF will:

  • Help forever change the lives of low-income, high-achieving high school students
  • Help build a sustainable, equitable solution to college access in America by leveraging near-peer advising to assist low-income students apply to colleges that fit their ability
  • Receive recommendations for jobs, internships, and graduate school from program staff
  • Develop and practice leadership, management, communication, coaching, writing, teaching, and advising skills while attending sponsored nationwide convenings and weekly one on ones with staff
  • Be on the ground floor of a fast growing non-profit and have meaningful input to the next steps and growth of the organization
  • Learn how a nonprofit organization works by participating in weekly meetings and having access to all levels of staff support
  • Lead an elite fellowship and build a lasting community on your campus

Position Responsibilities

Successfully complete HAF training:

  • Attend mandatory HAF trainings in New York
  • August 10-12 2018
  • August 2019

Pass a background check and series of assessments confirming content retention, readiness to advise, and readiness to manage and assess AFs

Help AFs learn how to advise HSFs:

  • Help lead a mandatory on-campus AF training retreat during the 2018-2019 school year
  •  Lead weekly AF meetings and support sessions
  •  Provide ongoing feedback to AFs

Virtually advise two HSFs:

  • Spend a minimum of one hour per week with each HSF during the school year from January 2019 to May 2020, including:
    • Meet virtually with each HSF weekly to help them through the college process by covering topics such as developing a college list, applying for college and financial aid, and preparing for the transition to school
    • Be available by phone and email to review documents, answer questions, and provide support in between meetings
  • Touch base with HSFs through the summer to help them stay on track towards their college applications

Lead recruitment of 2019-2020 cohort on your campus:

  • Create strategy to reach the recruitment goals set for your campus
  • Manage AF Leadership Team and work collaboratively to execute recruitment campaign and select a group of top caliber Advising Fellows
  • Conduct assessments of AFs’ content knowledge and advising skills as part of the certification process

Ensure program quality by serving as the coordinator for your Advising Fellow cohort:

  • Build a community within your cohort that reflects the needs of your cohort and encourages a sense of responsibility for the sustainability of Matriculate on your campus
  • Ensure AFs engage regularly with their HSFs and ensure tracking system reflects these  interactions
  • Ensure AFs submit their AF Monthly Reports and post-session summaries
  • Organize a weekly on-campus training session for AFs under the guidance of Matriculate staff
  • Proactively troubleshoot problems AFs experience
  • Report weekly to Matriculate team on status of AFs and HSFs

Help improve the Matriculate program:

  • Participate in evaluations during the semester
  • Conduct outreach to potential High School Fellows
  • Provide and incorporate feedback on the program

Be accountable to Matriculate’s national leadership team:

  • Set clear expectations for AFs and manage AFs to meet those expectations
  • Meet weekly with Matriculate staff
  • Act as the quality control on campus, discussing critical issues to staff attention as needed
  • Ensure that AFs receive the support needed to meet all AF expectations and responsibilities
  • Disseminate updates or other messages from staff to AFs and vice versa

Time commitment:

  • August 2018 to May 2020 (four semesters + two summers)
  • HAF Training Retreats in Aug. 2018 and Aug. 2019
  • One AF Training Retreat per academic year
  • September 2018 to December 2018 (10 hours a week) to:
    • Manage the AF Leadership Team
    • Conduct outreach on campus to potential Advising Fellows
    • Ensure that Matriculate site reaches target AF number by recruitment deadline
    • Read applications and conduct interviews with AF applicants
    • Select cohort of high performing AFs
    • Assist in onboarding AFs through winter 2018 certification process
      • Track progress and send reminders to AFs
      • Administer Advising Skills Evaluations
  • January 2019 to May 2020 (8-10 hours a week) to:
    • Advise two HSFs
    • Provide virtual support to HSFs between meetings
    • Talk weekly with Matriculate staff
    • Help lead weekly training and support sessions
    • Review AF monthly reports, identify problems, and implement solutions
    • Support other Matriculate classes through collaborative trainings
    • Support recruitment for the next Matriculate class
  • Summer 2019 (2 hours a week) to:
    • Connect weekly with each of your HSFs
    • Provide virtual support to HSFs between meetings
    • Talk monthly with Matriculate staff
    • Check-in monthly with each AF


Matriculate is looking for people who:

  • Are committed to and passionate about the Matriculate mission
  • Are able to commit 10 hours a week during the fall and spring semesters of 2018 – 2010
  • Are highly organized and have excellent judgment
  • Have demonstrated leadership abilities
  • Have exceptional communication and helping skills
  • Have a GPA of at least 3.0
  • Can be sensitive, supportive allies to low-income students who face obstacles in applying to college
  • Are freshmen, sophomores, or juniors enrolled at a Matriculate partner college
  • Are in good standing with their college/university with no current pending disciplinary action


Questions? Email info@matriculate.org

To apply visit https://matriculate.typeform.com/to/ZdssJ6